• The Southwestern

The latest Covid-19 updates by the SWOSU Administration

Updated: Jun 24, 2020

As a result of the coronavirus outbreak, SWOSU will convert to online classes for Spring Semester 2020. President Beutler expects funding shortfall on state level. Students are allowed to choose pass/no-pass grading.

The Administration Building on the SWOSU campus. Photo: Kiersten Stone.
The Administration Building on the SWOSU campus. Photo: Kiersten Stone.

>>>The latest COVID-19 updates<<<

Here is the latest update by the Administration about dropping courses and choosing pass/no-pass grading.

We recognize that this unexpected shift to virtual learning is a difficult time for students, and we want to support your efforts to continue making progress toward SWOSU degrees. Therefore, we have implemented the following policies for the Spring 2020 semester.

The last day to drop a course with a guaranteed “W” has been moved to Friday, April 10.  The date was originally April 3 but has been moved one week later to give students additional flexibility in this challenging semester. Students and advisors will be able to withdraw from courses through Self Service as normal. Complete withdrawals must still be processed through the Registrar’s Office. If you need assistance, contact the Registrar’s Office at enrollment@swosu.edu or 580-774-3008.  As always, students should consider the negative effect that dropping courses can have on financial aid eligibility.  If you have questions, please contact the Student Financial Services office at sfs@swosu.edu or 580-774-3786.

SWOSU students will be given an option to choose pass/no-pass grading for spring 2020 courses. In our system, these will show as S or U on the transcript and do not impact the GPA. At the end of the semester, faculty will submit A-F letter grades to the Registrar’s office. Students will have 7 days after the date final grades are posted to request a change to a pass/no-pass grade. For undergraduate courses, a grade of A-D would become an S, and an F would become a U. For graduate courses, A-C would become an S, D-F would become a U. There is no limit on the number of courses students can convert to pass/no-pass grading, and students will make the decision on a course-by-course basis. Students should consult with their advisor before making the choice, as changing a letter grade to a pass/no-pass grade may impact applications to professional or graduate school. The College of Pharmacy will not use pass/no-pass grading. Details of how to choose the option will be provided to students later in the semester.

Dr. James South

Provost and Vice President for Academic Affairs

Here is the latest update by SWOSU President Beutler from March 31, regarding financial consequences of the coronavirus pandemic:

Students, Faculty & Staff,

I want to start by thanking you again for your continued dedication to SWOSU and for your support for the wide-ranging changes we have had to make in response to the immediate challenges of the coronavirus (COVID-19) pandemic. Please do your best to keep yourselves and those around you safe and healthy as this continues to impact every facet of our lives and our local communities.

STUDENTS: I know online classes take much discipline and patience.  Please do not get behind in your work and seek help if you need it.  Here again are some important resources for you: https://www.swosu.edu/coronavirus/student-information.aspx.


With this email, I am providing you with some preliminary information regarding federal and state efforts toward higher education during this crisis.  As many of you may know, the federal stimulus bill (CARES Act) was recently passed and enacted into law.

This $2 trillion package would provide about $14 billion to higher education. It sounds like a lot of money, but many feel that the need of public colleges will be much more than that due to this crisis. There is certainly the possibility that further stimulus-type bills could be introduced and considered in the near future. 

The CARES Act provides that of these emergency funds, 90% of the $14 billion would be distributed to institutions via a formula (75% based on the amount of Pell FTE of the institution and 25% on non-Pell FTE). 

The bill is lengthy, but if you would like to read it, here it is: https://www.documentcloud.org/documents/6819206-CARES-ACT-FINAL-TEXT.html.

On the state level, the Oklahoma Legislature has not met for several days due to the pandemic.  It is my understanding that they are currently working on finishing the FY-21 budget (July 1, 2020 to June 30, 2021). It is believed the legislators will return sometime in April and pass the state budget. Even though state revenues are down considerably, it is thought that with use of reserve funds (Rainy Day Fund), the state will attempt to keep every agency at the same funding level as it was the year before.

There is one other upcoming funding issue to consider.  It is estimated that in our current fiscal year (FY-20), revenue collections will not keep up with spending.  Therefore, the state could very well face a funding shortfall. If this does occur, it is believed the Oklahoma Legislature may come back into special session this summer in order to address this shortfall by accessing monies from the Rainy Day Fund.

Link: https://okpolicy.org/this-is-the-emergency-weve-been-saving-for/

Finally, please remember that we are updating the information on our website constantly.  Please review: https://www.swosu.edu/coronavirus/index.aspx.


Randy Beutler, President


Here is the latest update by SWOSU President Beutler from March 25:

Regarding Governor Kevin Stitt’s recent executive order, SWOSU is considered an essential business operation and will continue to operate on a restricted basis to serve students and provide essential operations.

To further ensure the safety of the SWOSU community, all buildings at Weatherford and Sayre campuses are closed to the public until further notice. Only SWOSU faculty, staff, students and approved visitors should enter any university building. Several offices are providing services via email and phone.

As a reminder, students continue to have access to the designated computer labs on both campuses.

The university has taken additional steps to prevent and slow the spread of the virus through several actions, including the transitioning of classes to alternative instructional delivery methods for the remainder of the spring 2020 semester.

As stated in earlier announcements, students are strongly encouraged to leave campus if possible. Supervisors are encouraged to communicate with staff about the methods in which essential functions of the university will continue to be completed.

Our highest priority is the safety of our students, faculty, staff and surrounding community. We continue to monitor developments in the COVID-19 pandemic and recommendations of state and federal health officials.

Randy Beutler


Before Spring Break, Beutler had already announced shifting to online classes for two weeks after Spring Break:

March 12, 2020

Dear SWOSU community:

As you know from previous communications, university leadership has been closely following events and public health recommendations surrounding the outbreak and spread of the novel coronavirus (COVID-19).

As a precautionary and protective measure, SWOSU is transitioning all in-person classes to an online learning environment for the two-week period following Spring Break, beginning Monday, March 23 through Friday, April 3.

Though our campus classes will not meet in person, the university will remain open. SWOSU employees will report to work as usual. University housing, computer labs, food service, health clinics, counseling services, research labs and all other aspects of the university will remain open during the two-week period from March 23-April 3.

As students leave campus for Spring Break, they should take all instructional materials, including textbooks and devices, to prepare for online learning. For more information, https://swosu.edu/resources/coronavirus-students.aspx

Additional information further defining the transition is included in the links below. These links will be updated as necessary.

General information for students, faculty and staff: https://swosu.edu/resources/coronavirus-general-information.aspx

Student learning details and answers to students’ frequently asked questions: https://swosu.edu/resources/coronavirus-faqs-students.aspx

Faculty resources for necessary technology: https://swosu.edu/resources/coronavirus-faculty.aspx

Although there are no confirmed cases of COVID-19 around the SWOSU campuses at this time,we are implementing this plan to prevent large gatherings on campus. As a result, all events/activities/meetings are suspended from March 23 through April 3.

SWOSU is closely monitoring the current safety levels with the Oklahoma State Department of Health and the U.S. Centers for Disease Control and Prevention. Continue to monitor the SWOSU website at www.swosu.edu and the coronavirus info quick link: https://www.swosu.edu/resources/coronavirus.aspx

This is a difficult and extraordinary time in our lives and the history of this institution. There is no perfect plan to deal with this current situation. However, we have outlined a plan that we believe is operable for the time being. We will work through this the best way we know how.

There will be issues that arise that were not foreseen. There will be issues that were not contemplated. However, we have good, dedicated people and students on our campus who will make this work.

Our goal is the safety of our students, faculty and staff and to create a safe learning environment for the time being. These are times that we hope we will not see again. In order to make this work, in many instances, we will have to improvise, think outside the box, and hope that this will be a one-time, temporary endeavor into the educational unknown.

The spread of COVID-19 may necessitate changes in the way we interact, but it does not change what we do. SWOSU will continue to operate and will continue to deliver the highest-quality education possible to the students we serve, and SWOSU employees will continue to perform their duties.

Randy Beutler

SWOSU President

>>>More about the Coronavirus<<<

28 views0 comments